Chapter 3 Governance

3.1 Meetings

Regarding time expectations of Eagle I.O members:

  • Meetings are mandatory - there is one excused absence per academic semester (Fall and Spring)
    • If you miss more than one meeting, and cannot call or make other arrangements for your virtual attendence, you will be put on probation (1 semester term)
    • If you miss another meeting while on probation you will be expelled from Eagle I.O and fed to Sir pSyCaDeLiCaT in an agonizingly painful yet exceedingly beautiful ceremony

3.2 Consultant Development Plan

Each consultant, in collaboration with one of the faculty advisors, will complete an individual development plan that is specific to their individualized developmental goals within Eagle I.O. A template plan is available here. Example skills to consider developing within Eagle I.O functions include professional, I/O content-domain specific, and/or technical (R-oriented) skills.

The intent is for each student member to meet with a Faculty Advisor in April of their 1st year of Eagle I.O participation to determine at least one personal consultant goal that will be accomplished prior to graduation from the MSU I/O program. Each student is also expected to meet with a Faculty Advisor toward the end of the Fall semester (of their second semester of Eagle I.O participation) to monitor goal progress.

3.3 Structure

As of Spring Semester 2020, the formal roles of Eagle I.O are:

  • Faculty roles:
    • Advisor (primary)
    • Advisor (mentorship)
  • Student roles:
    • Governance officer
    • Mentorship officer
    • Engagement officer
    • Marketing officer
    • Web officer
    • Parliamentarian
    • R guru

The following chart is intended to estimate the amount of reliance of each role upon each other. Directionality is also indicated in the figure, although all of these relationships are intended to be bidirectional.

Additional roles can be assigned on an as needed (e.g., project-by-project) basis. The primary responsibilities of these position holders are presented below. Note that elected officers and program managers always function as team leads - they are ultimately responsible for the identified function, but they are expected to execute tasks within teams:

Role
Responsibilities
Faculty Advisor Long-term visioning (5-year plan) Annual goal-setting and monitoring (projects, clients, research) Budgeting and staffing
Faculty Mentorship Coordinator Establish and maintain alumni contact list Integrate alumni and current student populations Assist Mentorship Coordinator with program management
Governance Officer Meet with advisor to create bi-weekly agenda Ensure group dynamic is working Lead bi-weekly meetings GroupMe coordinator
Marketing Officer Create and keep web page updated Maintain alumni relations and contact information Maintain and update flyer for promotion of group Coordinate logistics of annual events (orientation, mid-year soiree, SIOP, etc.)
Engagement Coordinator Administration, scoring, and reporting Norms development and maintenance Ongoing validation studies and technical report generation Delegating project-related tasks to others
Mentorship Coordinator Keep track of mentor-mentee communications Ensure all incoming first year students have a mentor (pairing process) Update calendar of activities and communicate with program participants Keep track of mentors and mentees - Holding them accountable for meetings and communication
Parlimentarian Seek out and follow-up on project leads Check Eagle IO email and communicate Take notes during meetings and uploading to share drive Keep track of the agenda during meetings
Web Officer Routine maintenance & keeping the content up-to-date Checking links to make sure links are still active Adding content/pages as necessary to align with current projects
R Guru Provide technical support for Eagle I.O projects Serve as a resource for those who abhor R